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How to Use the TASK Tool

How to Use the TASK Tool

Introduction (5 minutes)

Have you ever wanted a reminder to do something later? Maybe you need to check the weather every morning, or you want to search for concert tickets every week. The TASK tool helps you set up reminders, searches, and regular checks so you don’t have to remember everything yourself!

In this training, you’ll learn:

  • What TASK can do
  • How to create an automation
  • How to update or stop an automation

By the end, you’ll be able to set up your own helpful TASK with ease!

What Can TASK Do? (5 minutes)

TASK can:

  • ✅ Remind you about important tasks (like “Tell me to drink water every 2 hours.”)
  • ✅ Search for things at regular times (like “Search for new job postings every Monday.”)
  • ✅ Check if something has changed (like “Check if my favorite store has a sale and notify me.”)

Examples of TASK in Action

  • 🔹 Daily Reminder – “Tell me to practice guitar every night at 8 PM.”
  • 🔹 Weekly Search – “Search for new smartphone deals every Sunday.”
  • 🔹 Conditional Check – “Check if it will rain tomorrow and let me know.”

How to Create an Automation Task (5 minutes)

You can easily set up an automation by telling ChatGPT what you want and when you need it.

Here’s how:

  1. 1️⃣ Decide what you need – Do you want a reminder, a search, or a check?
  2. 2️⃣ Be specific – Include details like time or frequency.
  3. 3️⃣ Ask me to set it up!

Example Requests

  • ✅ “Remind me to stand up and stretch every hour.”
  • ✅ “Search for new movie releases every Friday at 3 PM.”
  • ✅ “Check if my favorite team wins and notify me.”

Once I confirm, your automation is set up!

How to Update or Stop an Automation Task (5 minutes)

Want to change or stop an automation? Just ask!

To update an automation:

📝 “Change my ‘stand up’ reminder to every 2 hours instead of 1.”

To stop an automation:

🛑 “Cancel my reminder to drink water every day.”

I’ll confirm the change, and that’s it!

Wrap-Up & Practice

Now that you know how TASK works, let’s practice:

Think of something you’d like to be reminded about or checked regularly.

💡 Example: “Remind me to do homework every school night at 7 PM.”

Try setting up one now! 🎯

👉 What’s something you want to automate today?

Mastering ChatGPT Projects

Summary of "How To Use Projects in ChatGPT For Beginners"

Key Topics Explained (ELI8th Grade)

  • Projects are for everyone → Available for Free, Plus, and Pro users.
  • What is a Project? → A dedicated workspace inside ChatGPT for specific tasks.
  • Projects help organize work → Saves time and keeps chats and files in one place.
  • Adding files to a Project → Supports CSV, PDFs, images, and code files (not Excel or Google Sheets).
  • Using custom instructions → Set rules for ChatGPT’s behavior.
  • Checking if ChatGPT understands files → Test responses for accuracy.
  • Project chat is limited to GPT-4o → The highest model available for projects.
  • Reusing old chats in Projects → Add past chats for continuity.
  • Main benefit → Saves time and improves workflow.

List of Links Mentioned in the Video

  • Video about Custom Instructions → Mentioned but not linked.
  • Custom GPT Link → Described as "completely free," but no direct link was provided.
  • Other Related Videos:
    • “ChatGPT Update”
    • “Top 10 AI Tools”

Standard Operating Procedure (SOP) for Using Projects in ChatGPT

Step 1: Accessing Projects

  1. Log into ChatGPT at https://chat.openai.com.
  2. Navigate to the Projects tab.
  3. Click Create Project and name it based on its purpose.
  4. Click Create to set it up.

Step 2: Uploading Files

  1. Click Add Files.
  2. Upload supported file types (CSV, PDF, images, code files).
  3. Verify that the files were uploaded successfully.

Step 3: Adding Custom Instructions

  1. Click Instructions.
  2. Define rules for ChatGPT, e.g.:
    • "Summarize financial reports in 3 bullet points."
    • "Use emojis in social media captions."
    • "Always respond as a finance expert."
  3. Click Save.

Step 4: Testing Project Setup

  • Ask a test question (e.g., “Which year had the highest revenue?”).
  • Verify AI's accuracy.
  • If incorrect, check file format and instructions.

Step 5: Using Projects for Daily Tasks

  • Start new chats within the project for consistency.
  • Add past chats via the three dots (ellipsis) → Add to Project.

Step 6: Maintaining the Project

  • Regularly update files and instructions.
  • Delete outdated projects if no longer needed.

30-Minute Training: Mastering ChatGPT Projects

Slide 1: Welcome & Training Overview

  • What you’ll learn:
    • What Projects are
    • How to upload files and set instructions
    • How to test and use Projects effectively

Slide 2: What Are ChatGPT Projects?

  • A Project is a dedicated workspace in ChatGPT.
  • It keeps related chats, files, and instructions together.

Slide 3: Why Use ChatGPT Projects?

  • Saves time and keeps AI responses consistent.
  • Allows file uploads for AI-based analysis.

Slide 4: Creating a New Project

  1. Log in to ChatGPT.
  2. Click Projects → Create New Project.

Slide 5: Uploading Files

  • Supported: CSV, PDFs, images, code files.
  • Not supported: Excel, Google Sheets.

Slide 6: Using Custom Instructions

  • Define rules for ChatGPT.
  • Click Save.

Slide 7: Testing the Setup

  • Ask test questions.
  • Verify AI’s understanding.

Slide 8: ChatGPT Projects Use GPT-4o

  • All projects default to GPT-4o.

Slide 9: Adding Past Chats

  • Click the three dots (ellipsis) → Add to Project.

Slide 10: Real-World Use Cases

  • Marketing teams → AI helps with branding.
  • Finance → AI reviews financial reports.

Slide 11: Next Steps

  • Pick an area to implement ChatGPT Projects.
  • Create your first project.

Conclusion

This training provides a step-by-step guide to using ChatGPT Projects effectively. 🚀

Video links

This is the link for the Projects Video:

  1. Link to Corbin Brown: 
  2. GPT Link
  3. Sam, the prompt Generator